Policy for candidates

The Privacy Policy applies to you as a candidate for a position with Flatchr International, throughout the entire recruitment process (e.g. application to a vacancy, unsolicited application, recruitment via an external firm, etc.), regardless of the duration or nature of the proposed contract (e.g. salaried position, temporary worker, trainee, etc.).

As a recruiter, we are necessarily required to process your data in order to manage recruitment (e.g. interviews, processing of applications, salary negotiations, etc.), any travel that may occur in connection with such recruitment and the security of our premises.
Processing is carried out on the basis of discussions we have with you during the recruitment process and our legitimate interest in recruiting and selecting candidates.
Please note that we use video-protection cameras on the basis of our legitimate interest in guaranteeing the safety of our employees and our premises.

Your data is collected directly from you via your application and CV, and we undertake to process your data only for the purposes described above.
However, we may also obtain your personal data indirectly from recruitment agencies if you have given your prior consent to such agencies.

• any personal and professional identification data provided in the candidate's CV and cover letter (e.g. surname, first name, date of birth, nationality, etc.) retained for the duration of the recruitment process and for a maximum of 2 years after your application.
• any details provided in the candidate's CV and cover letter (e.g. e-mail address, telephone number, LinkedIn link, etc.), which will be kept for the duration of the recruitment process and for a maximum of 2 years after your application.
• any personal and professional data provided in the candidate's CV and cover letter (e.g. diplomas, hobbies, certificates, age, marital status, driving license, etc.) kept for the duration of the recruitment process and for a maximum of 2 years after your application.
• all economic and financial data (e.g. salaries, bonuses, etc.) provided as part of job interviews, retained for the duration of the recruitment process and for a maximum of 2 years after your application.
• any specific data (e.g. residence permit, etc.) provided by the applicant as part of the recruitment process, retained until the end of the employment relationship in the event of recruitment, and deleted after the recruitment process in the event of refusal.
• any specific relevant and required data (e.g. disability status) provided in the candidate's CV and cover letter retained for the duration of the recruitment process and deleted after the end of the recruitment process.
• any identity documents (e.g. passport or ID card) provided as part of the recruitment process are deleted once the candidate has or has not been recruited.
• Video-protection images collected using our video-protection cameras and stored for a maximum of one month.
• if you have applied for a job via our website, connection data (e.g. IP address and logs) kept for a maximum of 12 months.

Once the applicable retention periods have expired, the deletion of your personal data is irreversible and we will no longer be able to communicate it to you. At most, we can only keep anonymous data for statistical purposes.

On the other hand, in the event of hiring, your data collected during the recruitment process is automatically transferred to your personal file and becomes subject to the Employee Data Privacy Policy.

Please also note that in the event of litigation, we are obliged to retain all your personal data for the duration of the case, even after the expiry of the retention periods described above.

The applicable data protection regulations grant you specific rights which you may exercise, at any time and free of charge, in order to control the use we make of your data.

• The right toaccess and copy your personal data, provided this request does not conflict with business secrecy, confidentiality or the confidentiality of correspondence.
• The right to rectify any personal data that may be erroneous, obsolete or incomplete.
• The right to object to the processing of your personal data for the purposes of commercial canvassing, as well as to processing based on our legitimate interests, unless there are compelling legitimate grounds for such processing which override your interests, rights and freedoms.
• The right to request the deletion ("right to be forgotten") of personal data that is not essential to the proper functioning of our services.
• The right to restrict the use of your personal data in the event of a dispute over the legitimacy of processing.
• The right to data portability, which enables you to retrieve part of your personal data so that it can be easily stored or transmitted from one information system to another.
• The right to give instructions on what to do with your data in the event of your death, either through yourself, a trusted third party or a beneficiary.

For a request to be taken into account, it must be made directly by you or your representative at dpo@flatchr.io.

Requests cannot be made by anyone other than you or your representative. We may therefore ask you to provide proof of identity if there is any doubt about the identity of the applicant, as well as proof of representation.

We will respond to your request as quickly as possible, subject to a maximum of one month from receipt, unless the request is technically complex or we receive many requests at the same time. In this case, the maximum response time is three months.

Please note that we can always refuse to respond to any excessive or unfounded request, particularly if it is repetitive.

Your personal data is processed by our teams and by our technical service providers for the sole purpose of operating our service.

All personal data processed for recruitment purposes is hosted exclusively within the European Union.

We implement all the technical and organizational means required to guarantee the security of your data on a day-to-day basis and, in particular, to combat any risk of unauthorized destruction, loss, alteration or disclosure of your data (e.g. secure access, antivirus, etc.).

Our Data Protection Officer ("DPO") is always available to explain in more detail how we process your data and to answer any questions you may have on the subject at the following address: dpo@flatchr.io.

You may at any time contact the "Commission nationale de l'informatique et des libertés" or "CNIL" at the following address: CNIL Complaints Department, 3 place de Fontenoy - TSA 80751, 75334 Paris Cedex 07 or by telephone at 01.53.73.22.22.

We may modify our Privacy Policy at any time to adapt it to new legal requirements as well as to new processing operations that we may implement in the future.

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